Real Estate Administration Services

  • Set up new listing in the agents CRM.
  • Upload agency agreement to the CRM.
  • Make contact with the vendor’s solicitor requesting a contract of sale to be emailed and checked by VBSAUS
  • Email vendor their copy of the agency agreement.
  • Follow up with solicitor if any documentation is missing from the ‘Contract of Sale’.
  • Upload Contract to CRM.
  • Complete contract checklist and ensure all relevant documents and information are included in the contract.
  • Order photography for the property.
  • Order videography for the property.
  • Liaise with copywriter to copy write ad for the property.
  • Create marketing proof.
  • Update any changes made to marketing proof by vendor to the CRM and advertising.
  • Upload images to property CRM.
  • Upload copywriting to CRM.
  • Upload video of property to YouTube Channel and publish it.
  • Uploaded copy write to YouTube video and publish it.
  • Design and Order signboard.
  • Design and Order brochures.
  • Create and maintain all weekly vendor summary reports.
  • Complete all Vendor reports.
  • Run & download Realestate.com.au single listing reports.
  • Run & download Domain.com.au single listing reports.
  • Upload all sales documents relating to weekly vendor sales update meetings to the CRM.
  • Create ‘Auction Comparable’ document for each property through RP data.
  • Book auctions with preferred auctioneer using ‘Under the Hammer’
  • Update and maintain agents CRM on a regular basis.
  • Order the removal of signboards directly after the settlement of property.
  • Order overlay if a property changes from Auction Status to Private Treaty Status.
  • Maintain agents Facebook page with new listings.
  • Contact supplier any maintenance issues in relation to signboard.
  • Create ‘Reserve Price’ documents in relation to upcoming auction.
  • Ordering of real estate pointer signs & ground spikes for Open homes within franchise guidelines.
  • Ordering of real estate A-frame signs for Open homes.
  • Ordering and organising gift baskets for delivery to vendors when property is sold.
  • Ordering and organising gift baskets for delivery to buyers when property is purchased.
  • Source Quotes for all miscellaneous services and products required by real estate agency.
  • Liaise with property managers – compete all tasks given
  • Book in public for Lease property inspections using ‘InspectRealEstate’
  • Directing calls to the relevant property manager or in-house receptionist for specific enquiries.

Uploading sales enquiries to agent’s database with the CRM

  • Contacting tradesmen for appropriate repairs as instructed by property managers.
  • Warm Telemarketing – Call buyers who’ve attended Open Homes
    • Offer  free MA
    • Book MA in with sales agent based on availability
    • Update and confirm correct contact details