• Set up new listing in the agents CRM.
• Upload agency agreement to the CRM.
• Make contact with the vendor’s solicitor requesting a contract of sale to be emailed and checked by VBSAUS
• Email vendor their copy of the agency agreement.
• Follow up with solicitor if any documentation is missing from the ‘Contract of Sale’.
• Upload Contract to CRM.
• Complete contract checklist and ensure all relevant documents and information are included in the contract.
• Order photography for the property.
• Order videography for the property.
• Liaise with copywriter to copy write ad for the property.
• Create marketing proof.
• Update any changes made to marketing proof by vendor to the CRM and advertising.
• Upload images to property CRM.
• Upload copywriting to CRM.
• Upload video of property to YouTube Channel and publish it.
• Uploaded copy write to YouTube video and publish it.
• Design and Order signboard.
• Design and Order brochures.
• Create and maintain all weekly vendor summary reports.
• Complete all Vendor reports.
• Run & download Realestate.com.au single listing reports.
• Run & download Domain.com.au single listing reports.
• Upload all sales documents relating to weekly vendor sales update meetings to the CRM.
• Create ‘Auction Comparable’ document for each property through RP data.
• Book auctions with preferred auctioneer using ‘Under the Hammer’
• Update and maintain agents CRM on a regular basis.
• Order the removal of signboards directly after the settlement of property.
• Order overlay if a property changes from Auction Status to Private Treaty Status.
• Maintain agents Facebook page with new listings.
• Contact supplier any maintenance issues in relation to signboard.
• Create ‘Reserve Price’ documents in relation to upcoming auction.
• Ordering of real estate pointer signs & ground spikes for Open homes within franchise guidelines.
• Ordering of real estate A-frame signs for Open homes.
• Ordering and organising gift baskets for delivery to vendors when property is sold.
• Ordering and organising gift baskets for delivery to buyers when property is purchased.
• Source Quotes for all miscellaneous services and products required by real estate agency.
• Liaise with property managers – compete all tasks given
• Book in public for Lease property inspections using ‘InspectRealEstate’
• Directing calls to the relevant property manager or in-house receptionist for specific enquiries.

Uploading sales enquiries to agent’s database with the CRM

• Contacting tradesmen for appropriate repairs as instructed by property managers.
• Warm Telemarketing – Call buyers who’ve attended Open Homes
  • Offer  free MA
  • Book MA in with sales agent based on availability
  • Update and confirm correct contact details